Office Administration Assistant

Custom Media is an award-winning integrated digital marketing agency based in central Tokyo.

We seek a proactive, organized and confident bilingual who enjoys working in a challenging and dynamic international environment.

The Job

You will be responsible for managing the day-to-day office administration, general secretarial tasks, and coordinating with vendors and clients. Ideal candidate for this position is a bilingual Japanese graduate with at least two year’s work experience and is a good team player.

Job Description

  • Handle telephone calls, coordinate with vendors, and order office supplies
  • Issue and manage invoicing
  • Support external accounting and HR partner with required documentation
  • Support international staff’s HR documents, visa applications
  • Other administrative/secretarial tasks

Qualifications and Experience

  • Bachelor’s degree; proficient with MS Office
  • Good communicator: native-level Japanese language; fluent in English with experience working in a multinational environment
  • Responsible and organized: ability to prioritize tasks with sound judgment
  • Can be trusted keep information about staff, vendors and clients confidential
  • Maintain a high level of conduct and ethics at all times
  • Work independently with minimal supervision
  • Enthusiastic team player: eager to provide insight and receive feedback

We offer

  • Attractive salary, negotiable based on experience
  • Professional career and life coaching, training, mentoring
  • Generous company share appreciation rights scheme
  • Network of established professionals and senior leaders
  • Friendly, comfortable environment at the new Cambridge Innovation Center Tokyo
  • Transport allowance
  • Work from home allowance
  • Social insurance and benefits
  • Paid vacations

Working Hours

  • 9:30am to 6:30pm Monday to Friday
  • Work from home and / or office flexibility

Please apply with a cover letter to explaining what about this position appeals to you.

Only shortlisted candidates will be contacted for an interview.

No telephone calls please.

Get in touch

Let’s work together!

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