Office Administration Assistant

Custom Media is an award-winning integrated digital marketing agency based in central Tokyo.

We seek a proactive, organized and confident bilingual who enjoys working in a challenging and dynamic international environment.

The Job

You will be responsible for managing the day-to-day office administration, general secretarial tasks, and coordinating with vendors and clients. Ideal candidate for this position is a bilingual Japanese graduate with at least two year’s work experience and is a good team player.

Job Description

• Handle telephone calls, coordinate with vendors, and order office supplies
• Issue and manage invoicing
• Support external accounting and HR partner with required documentation
• Support international staff’s HR documents, visa applications
• Other administrative/secretarial tasks

Qualifications and Experience

• Bachelor’s degree; proficient with MS Office
• Good communicator: native-level Japanese language; fluent in English with experience working in a multinational environment
• Responsible and organized: ability to prioritize tasks with sound judgment
• Can be trusted keep information about staff, vendors and clients confidential
• Maintain a high level of conduct and ethics at all times
• Work independently with minimal supervision
• Enthusiastic team player: eager to provide insight and receive feedback

We offer

• Attractive salary, negotiable based on experience
• Professional career and life coaching, training, mentoring
• Generous company share appreciation rights scheme
• Network of established professionals and senior leaders
• Friendly, comfortable environment at the new Cambridge Innovation Center Tokyo
• Transport allowance
• Work from home allowance
• Social insurance and benefits
• Paid vacations

Working Hours

• 9:30am to 6:30pm Monday to Friday
• Work from home and / or office flexibility

Please apply with a cover letter to careers@custom-media.com explaining what about this position appeals to you.

Only shortlisted candidates will be contacted for an interview.

No telephone calls please.